Production Scheduling Moved from Spreadsheets to a System Workflow
Replacing spreadsheet-based scheduling with system-based workflows that create live visibility, clear priorities, and better delivery performance.
Client
Manufacturing businesses
Systems
Odoo, Zoho, Pronto
Focus
Production scheduling, priority management, delivery performance
The challenge: spreadsheet-based scheduling that fails in predictable ways
Spreadsheet-based production scheduling often fails in the same ways:
What we did: replace spreadsheet scheduling with system-based workflows
Examples across systems:
Odoo
Used standard manufacturing functionality and introduced priority rules for manufacturing orders based on whether they were required for delivery orders or stock orders. Stock orders were prioritised based on inventory levels.
Zoho
Built a custom planning tool in Zoho Creator, including a planning algorithm to handle complex manufacturing flows and constraints such as tool and space limitations.
Pronto
Implemented a custom prioritisation algorithm for delivery orders based on destination state.
Results: autonomous shopfloor, live tracking, reduced admin
Staff could work more autonomously because priorities were visible and current.
Live tracking of orders through manufacturing improved day-to-day coordination.
Admin time dropped significantly because planning focused on exceptions rather than manually maintaining every detail.
Why it matters
The biggest gain from "moving off spreadsheets" is not technology. It is operational resilience. When priorities are visible and current, production can keep moving without bottlenecks around a single planner.
Facing similar challenges?
If your production schedule lives in a spreadsheet and depends on one person to keep it alive, there's a better way. Let's talk.
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